The council elects the City Clerk. The Clerk's office processes zoning ordinances, special permits, financial transfers, and ordinances, collects fines for non-criminal violations of certain ordinances, and records births, deaths, and marriages. Notices of meetings of public boards and commissions are filed with the city clerk and posted on a bulletin board in the main lobby of City Hall. The clerk's office maintains files of business certificates, uniform commercial code filings, city contracts, and state tax liens. Licenses for marriages, raffles, solicitation permits, dog licenses, and yearly auto stickers for entrance to Forest Park, Blunt Park, and Five Mile Pond may be obtained at the clerk's office. Municipal records, some going back to the founding of Springfield, are maintained by the clerk and are available for research purposes. Visitors to City Hall may receive parking validation for municipal lots at the clerk's office.
The Commonwealth’s Public Records Law requires that the City respond to all requests for information in a timely fashion, and as such, the City has made many records subject to public disclosure available online which are available for download or printing, free of charge. While not all records have been made available online at this time, the City is continually working to provide as many records as possible through the City’s website. Please see below for a list of links to frequently requested documents and available records.
The Records Access Officer for the City of Springfield is the City Clerk.
If the records are available in an electronic format, records can be sent via email, which is both cheaper and faster than using the postal service.
For written requests, please mail your request to the following address, making sure to include your name and contact information, such as mailing address, phone number and/or email address, in case the Public Record Custodian needs to contact you:
City of Springfield
City Clerk's Office
36 Court Street
Springfield, MA 01103
If you have questions about the Public Records Law, details may be found on the Secretary of the Commonwealth’s website. The Secretary of the Commonwealth and their appointed Supervisor of Public Records oversees the Public Records Law for the Commonwealth as well as the appeals process should you be aggrieved by the City’s responses to your requests.